Commercial cleaning software for scheduling crews and tracking accounts
CleanX is software for cleaning businesses that handles the crew side of commercial work: recurring account schedules, assigning a cleaner who is actually free, per site checklists, arrival check ins, and tracking which accounts have paid you.
What commercial cleaning businesses actually struggle with
Commercial work is rarely a pricing problem. You quoted the office once, you agreed a monthly figure, and that number does not change. The daily problem is everything after the contract: who is covering the Tuesday night account, whether they turned up, whether the checklist got done, and which invoices are still outstanding three weeks later.
That is the part CleanX handles. You set up each account once with its schedule and its checklist, assign the crew, and the calendar carries it forward. When you go to book or reassign, only cleaners who work that day and are not already on another job are offered, so you cannot double book someone across two sites by accident.
Arrival matters more in commercial than residential, because nobody is home to notice. Cleaners check in from their phone when they reach the building, and the check in records the approximate location at that moment. If someone is ten minutes past the start with no check in, CleanX emails them a link that opens straight to that job.
How CleanX prices commercial work, and what it does not do
Being straight about this matters more than winning the click. The CleanX quote calculator prices a building by rooms: bedrooms, bathrooms, kitchens, living and dining spaces. It was built for homes. There is no square footage mode and no commercial pricing formula.
For commercial accounts you use your own numbers instead. In your fee schedule you can set an hourly rate, or name a service and give it a price, and quote from that. Most commercial operators already price from a walkthrough and a contract figure rather than a calculator, so this is usually how it works anyway.
If square foot pricing is the feature you are shopping for, CleanX is not that tool today, and you should know before you pay rather than after.
What a crew member sees
A cleaner on your team sees only the jobs assigned to them, the calendar, and their checklist. They do not see your account list, your rates, your invoices or your reports. That matters when the person cleaning a client office is not the person who negotiated the contract.
An owner can separately allow a team member to create quotes, and that permission stays off unless you turn it on.
How to set up a commercial cleaning account in CleanX
- Add the account as a client Enter the business name, the site address, the contact, and the preferred day and time the building is cleaned. That schedule is what drives the calendar from then on.
- Set the frequency Weekly, every other week or monthly. Recurring accounts carry forward on the calendar, so you are not rebooking the same office every month by hand.
- Set your own rate for the account Use your fee schedule to set an hourly rate or a named service price for this kind of work, rather than the room based calculator, which is built for homes.
- Build the site checklist Set out what gets done in that building so every cleaner covering the account does the same work, including whoever picks it up when your regular is off.
- Assign a cleaner who is free CleanX offers only cleaners who work that day and are not already on another site at that time, and shows the reason for anyone unavailable.
- Start your free CleanX trial Ready to try it on one account before you move them all? Start your free CleanX trial at getcleanxapp.com/get-started.
Frequently Asked Questions
What is commercial cleaning software?
Software that schedules recurring cleaning accounts, assigns crews, runs site checklists, records arrivals and tracks which accounts have paid.
Does CleanX price commercial jobs by square foot?
No. The calculator prices rooms, built for homes. For commercial work you set your own hourly rate or per account price.
How do I schedule crews across several commercial accounts?
Set each account preferred day and time once. CleanX only offers cleaners who work that day and are not already booked elsewhere.
How do I know a cleaner actually arrived at a site?
They check in from their phone on arrival. If they are ten minutes late with no check in, CleanX emails them a link to it.
Can commercial cleaners see my client contracts and rates?
No. A cleaner sees only their assigned jobs, the calendar and their checklist. Never your accounts, rates or invoices.
How much does commercial cleaning software cost?
CleanX is $29 a month solo and $59 a month for an owner plus up to ten cleaners. No cut of what clients pay you.
Why use software instead of a group chat for crew scheduling?
A group chat cannot tell you someone is already booked, or record that they arrived, or show which invoices are unpaid.
Where do I try commercial cleaning software?
You can try CleanX at getcleanxapp.com. Solo is $29 a month and Pro is $59 a month with up to ten cleaners.
Where CleanX is used
Cleaning businesses in Columbus, OH and across the United States run their day on CleanX. Start your free CleanX trial at getcleanxapp.com/get-started.