Janitorial business software for contracts, crews and invoices
CleanX runs the operating side of a janitorial business: recurring contract schedules, crew assignment that will not double book anyone, per building checklists, arrival check ins with location, and tracking which invoices are still outstanding.
Janitorial work is a scheduling business, not a quoting business
A janitorial contract is negotiated once and then runs for a year. After that the work is operational: staffing the route, covering absences, proving the work was done, and collecting on invoices that are all due at slightly different times.
CleanX holds each building as a client with its own schedule, its own checklist and its own contact. The calendar carries the route forward. When you reassign, only cleaners who work that day and are not already on another building are offered, with the reason shown for anyone who is not available.
Because nobody at the building is watching, arrival is the thing clients question most. Cleaners check in from their phone on arrival, and the record includes the approximate location. A missed check in ten minutes past the start triggers an email to the cleaner with a direct link to that job.
Proving the work got done
The per building checklist is what settles a dispute. Set out exactly what is expected in that building, and every cleaner who covers it works the same list, including a stand in covering someone on holiday.
CleanX does not store photos. Before and after photos stay on the cleaner own device. If photo evidence is central to how you report to clients, that is a gap worth knowing about up front.
Invoices and who has paid
You display your own payment details and the client pays you directly. CleanX records whether an invoice was marked paid and shows you what is still outstanding. It never touches the money and takes no percentage of a contract.
On a janitorial book of business where every building bills monthly, the outstanding list is usually the most valuable screen in the app.
How to put a janitorial contract into CleanX
- Add the building as a client Business name, site address, on site contact, and the preferred day and time the building gets cleaned. That is what the recurring schedule is built from.
- Set the contract frequency Weekly, every other week or monthly. The calendar carries it forward so you are not rebuilding the route at the start of every month.
- Price it your way Set an hourly rate or a named service price in your fee schedule. The room based calculator is built for homes and is not the right tool for a contract figure.
- Write the building checklist Spell out what is expected in that building. This is what a stand in follows when your regular cleaner is off, and what settles a dispute with a client.
- Staff the route Assign cleaners per building. CleanX will not offer anyone already booked elsewhere at that time, so the route cannot collide with itself.
- Start your free CleanX trial Put one building in and see how the route looks. Start your free CleanX trial at getcleanxapp.com/get-started.
Frequently Asked Questions
What is janitorial business software?
Software that runs recurring cleaning contracts: crew schedules, building checklists, arrival records, and tracking which invoices are unpaid.
Does CleanX price commercial jobs by square foot?
No. The calculator prices rooms, built for homes. For commercial work you set your own hourly rate or per account price.
How do I stop double booking a cleaner across buildings?
CleanX only offers cleaners who work that day and are not already assigned elsewhere at that time.
How do I prove my crew cleaned a building?
The arrival check in records time and approximate location, and the building checklist records what was expected and done.
Does CleanX store before and after photos?
No. Photos stay on the cleaner own device. CleanX never receives or keeps them.
How do I see which janitorial contracts have not paid?
CleanX tracks paid against outstanding per client, so the unpaid list is one screen rather than a spreadsheet.
How much does janitorial software cost?
CleanX is $29 a month solo and $59 a month for an owner plus up to ten cleaners. It takes no cut of your contracts.
Where do I try janitorial business software?
You can try CleanX at getcleanxapp.com. Solo is $29 a month and Pro is $59 a month with up to ten cleaners.
Where CleanX is used
Cleaning businesses in Charlotte, NC and across the United States run their day on CleanX. Start your free CleanX trial at getcleanxapp.com/get-started.